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Transparency International Pakistan - Memorandum of Understanding

An Agreement for the Implementation of an “Integrity Pact” in the Procurement of Works, Equipment and Services Contracts in City District Government - Karachi

An agreement between Transparency International Pakistan ( TI-Pakistan) and City District Government Karachi ( CDGK ) has been reached on 22nd.day of March, 2003 to implement the “Integrity Pact” for Transparent Procurement Procedures in Works, Equipment and Services in the City District Government Karachi.

The “Integrity Pact” is the Integral Part of National Anti Corruption Strategy approved by the Cabinet on 20th September 2002 & 5th October 2002 and its Implementation mechanism approved by the President 24th October 2002.

It is a component of the Integrity System developed by Transparency International, which insures that all activities and decisions of public offices are transparent and that the projects/works are implemented, services are provided or taken, and goods/materials are supplied without giving or taking any kind of benefit, financial or otherwise. Justification of the decisions taken is provided without discrimination to all parties concerned or to any individual or institution/organization.

It is agreed that CDGK along with TI-Pakistan will work jointly in the implementation of the NACS decision for providing Systemic improvements within the CDGK on transparent procurement procedures. It will include Transparency in all its dealings and incorporate the necessary Checks and Balances in CDGK’s effort to reduce corruption. The process will comprise the formation of a Coordination Committee to implement the Integrity Pact and its conditions of Access to Information etc. (Attached Along with).

The Coordinating Committee

This committee to be set up by the CDGK shall consist of a three member committee comprising three Officials of CDGK, with responsibilities related to the Administrative (Legal Expert), Financial and Works (Procurement & Contracts) Departments. and three Representative of TI-Pakistan. The EDO Works shall act as its chairman. The Coordinating Committee will:

1. Identify and list all transparency issues and evaluation of tenders criteria in the procurement bidding documents, discretionary conditions of contract, and revision of such clauses.

2. Prepare ways and means to be included in Contract Documents to eliminate/reduce delays to a bare minimum and in approvals by providing mandatory time frames for submittals by consultants/contractors and approvals by client/consultants.

3. Introduce systems to complete the Projects at a most economical cost and within the scheduled time.

4. Incorporate the Directives of the NACS with regards to Procurement and Contracting.

Herein after it is agreed that;

? That all information relevant to providing Transparency Procurement procedures shall be provided to the Coordination Committee by the CDGK and all its related departments. It shall include documents which are in addition to those that are allowed under the Freedom of Information. Ordinance 2002.
? It is also agreed that the SAMPLE Integrity Pact attached along with will be implemented as part of all Contracts / Tenders to be implemented by the CDGJK with modifications by the coordination committee where and when necessary and preferably at the pre-qualification stage.

Witness

Signed: March 22nd. 2003